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The AIDocBuilder Platform

Intelligent document processing, engineered for the enterprise

A modular AI platform that captures, cleans, transforms and delivers data from your most complex commercial documents — with the accuracy, scale and control enterprise operations demand.

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Platform architecture

Ingest from

  • Email
  • Google Drive
  • Microsoft Office
  • Cloud storage
  • FTP servers
  • Scanned uploads
  • Direct APIs

AIDocBuilder core

Modular microservices · on-prem, hybrid or cloud

  • Classification
  • Data extraction
  • Complex tables
  • Entity recognition
  • AI agents & LLMs
  • Audit & tracking

Deliver to

  • ERP
  • CRM
  • Supply chain management
  • In-house databases
  • EDM & ECM platforms
  • Logistics platforms
  • Any custom format

How it works

A 4-step pipeline that automates the entire journey

From intake to output, AIDocBuilder reduces manual effort and delivers structured, ready-to-use data in seconds.

  1. 01

    Input

    No matter where documents come from — email, cloud storage, FTP servers or scanned uploads — AIDocBuilder ingests it all. Every invoice, customs form and internal memo is securely captured in one place.

    • Email inboxes & attachments
    • Cloud storage, Google Drive & Microsoft Office
    • FTP servers & direct APIs
    • Scanned uploads
  2. 02

    Pre-Process

    Incoming documents are messy — misfiled emails, mixed attachments, incomplete metadata and different formats. AIDocBuilder cleans, normalises and organises the data, then classifies, labels and queues files automatically.

    • Normalisation across formats
    • Automatic classification & labelling
    • Splitting of mixed attachments
    • Intelligent queueing & routing
  3. 03

    AI Transformation

    The heart of the platform. AI-powered extraction focuses on the fields that matter — line items on an invoice or milestones in logistics paperwork. Advanced table processing handles complex, nested tables while AI agents learn your vocabulary over time.

    • Key-value & line-item extraction
    • Complex, nested table processing
    • Named entity recognition
    • AI agents that learn your vocabulary
  4. 04

    Output

    Transformed data is pushed into any format or system you require — ERP, CRM, supply chain management or your in-house database. Every step is fully audited and trackable, giving complete visibility over each transaction's journey.

    • ERP, CRM & SCM delivery
    • In-house databases & ECM
    • Any output format
    • Full audit trail on every step

AI capabilities

State-of-the-art AI for complex commercial documents

An AI pipeline integrated with state-of-the-art machine learning tools that handles tabular and complex commercial document data to deliver accurate, actionable output.

Document Classification

Pre-trained models recognise common commercial document classes the moment they arrive, then label, split and route them automatically.

  • Pre-trained models for common commercial document classes
  • Automatic labelling, sorting and queueing of mixed inbound files
  • Handles misfiled emails, mixed attachments and inconsistent formats

Intelligent Data Extraction

High-accuracy extraction of the key-value pairs and line items your business runs on — from invoice totals to shipping milestones.

  • High-accuracy key-value pair extraction
  • Line-item detail from invoices, orders and manifests
  • Multi-page logic across inconsistent layouts

Complex Table Processing

Neural networks trained on millions of documents read nested, multi-page tables — often right out of the box, with minimal setup.

  • Nested and multi-page tables across diverse formats
  • Pre-built models guide users to filter the columns and rows to export
  • Trained on millions of documents for minimal setup

Named Entity Recognition

Match parties, places and references across documents, with complete, parsed address details ready for downstream systems.

  • Entity matching across shippers, consignees, carriers and more
  • Complete, parsed address details
  • Consistent entities for clean master data

AI Agents & LLMs

Advanced language models and AI agents learn your business vocabulary from real usage — so a single user or agent can process millions of documents a year.

  • Agents learn your specific business vocabulary over time
  • Train and customise models on your own documents
  • Agentic workflow orchestration for changing rules and data

Enterprise Integrations

A modular API framework delivers structured data in any format to ERP, CRM, supply chain, ECM and in-house systems.

  • Modular API and microservices framework
  • Connects to databases, ERP, EDM and ECM platforms
  • Fast customisation of workflows to client needs

Latest AI technology

The latest AI, engineered for enterprise-grade data quality

AIDocBuilder combines advanced language models, AI agents and neural networks with built-in validation and full traceability. Large enterprises can rely on data that is accurate, consistent and audit-ready, at any volume.

Powered by

  • Large language models (LLMs)
  • Agentic AI & workflow orchestration
  • Neural networks for table extraction
  • Pre-trained classification models
  • Named entity recognition
  • Continuous learning on your documents

Quality built into every document

  1. Extract

    LLMs and neural networks capture fields and tables

  2. Normalise

    Consistent schema, entities and parsed addresses

  3. Validate

    Checked against your business rules

  4. Audit

    Every step logged and trackable

  5. Learn

    Models improve with every document

Accuracy

Advanced language models trained on millions of documents read context, not just characters, so every field is extracted precisely.

Consistency

Every document is delivered in the same structured format, whatever its layout, language or source, with entities and addresses normalised.

Validation

Data is validated against your rules and downstream system requirements before it leaves the platform. Clean in, clean out.

Traceability

Every step is fully audited and trackable, so you can see how each value was captured, transformed and delivered.

Continuous improvement

Models and AI agents learn your business vocabulary from real usage and your own documents, so precision improves over time.

Enterprise-scale reliability

The same high standard on the first document and the millionth, built for millions of transactions per month.

AI agents & LLMs

AI agents that learn how your business works

AIDocBuilder's advanced LLM technology learns from real usage, enabling a single user — or an AI agent — to process millions of documents annually. Train and customise models and agents to fit your business, and keep pace with constantly changing trade data through agentic workflow orchestration.

  1. 01

    Extract

    Agents process documents end to end, focused on the fields you care about.

  2. 02

    Validate

    Output is checked against your rules and downstream system requirements.

  3. 03

    Learn

    Models learn your business vocabulary from real usage and your own documents.

  4. 04

    Adapt

    Agentic orchestration keeps workflows current as tariff codes and trade rules change.

Built for business users

Automation your teams can own

Non-technical teams configure, train and deploy AI workflows themselves — becoming self-sufficient within hours of training.

Built for business users, not developers

Empower non-technical teams to configure, train and deploy AI workflows — no coding required.

Train models on your own documents

Fine-tune the system on your actual files to dramatically increase precision, reduce noise and cut manual review time.

Automate the hard stuff

Inconsistent layouts, table extraction, multi-page logic and more — handled, so your team doesn't have to.

Business-user friendly workflows

Intuitive tools let your team become self-sufficient in managing document automation within hours of training — eliminating bottlenecks.

No IT dependency

Say goodbye to ticket queues. You don't need a dev team to use, update or scale AIDocBuilder — just upload, train and deploy.

Modular platform

Use only what you need. Microservice-level customisation keeps document handling efficient and scalable as your business grows.

Deployment & security

Your infrastructure, your rules

AIDocBuilder runs securely on-premises, in the cloud or hybrid — supporting global operations with consistent performance, fast scaling and total deployment control.

  • Fully on-premises

    Fully local installations without outside API access — your documents never leave your infrastructure.

  • Hybrid

    Combine local and cloud operations to balance data residency, performance and elasticity.

  • Cloud & Kubernetes

    Cloud environments including OpenShift Kubernetes, or your private data centre and public cloud of choice.

Governance by design

  • Full audit trail

    Every step of every document is audited and trackable, from intake to delivery.

  • Complete visibility

    Follow each transaction's journey and see exactly how data was captured and routed.

  • Data stays where you decide

    Fully local installations run without outside API access for strict data-residency needs.

  • Compliance features built in

    Stay audit-ready and aligned with regional and international regulations.

Integrations

Connects to the systems you already run

A modular API and microservices framework ingests from anywhere and delivers to any system — with quick customisations based on your workflows.

Input sources

  • Email
  • Google Drive
  • Microsoft Office
  • Cloud storage
  • FTP servers
  • Scanned uploads
  • Direct APIs

Output destinations

  • ERP
  • CRM
  • Supply chain management
  • In-house databases
  • EDM & ECM platforms
  • Logistics platforms
  • Any custom format

Using IBM Datacap?

AIDocBuilder complements your existing Datacap setup, adding AI-powered processing to automate classification, extract key fields and streamline handoffs to logistics platforms like CargoWise.

Learn more

FAQ

Platform questions, answered

What are your AI capabilities?

Our AI pipeline, integrated with state-of-the-art machine learning tools, handles tabular and complex commercial document data to deliver accurate, actionable insights. Capabilities include document classification with pre-trained models for common commercial document classes; high-accuracy automated extraction of key-value pairs; named entity recognition with complete, parsed address details; and complex table processing, where neural networks with pre-built models guide users to filter the columns and rows they want to export.

Where can your solutions be installed?

The platform offers flexible deployment: fully local installations without outside API access, hybrid deployments combining local and cloud operations, and cloud environments including OpenShift Kubernetes.

Can you automatically process complex tables within documents?

Yes. The platform excels at processing even the most complex tabular data. Trained on millions of documents, our AI handles diverse table formats with minimal setup — often right out of the box.

How does your platform integrate with third-party systems?

Our modular API framework connects to your systems, including databases, ERP, EDM and ECM platforms. The extensible API and microservices infrastructure enables quick customisations and workflow modifications based on your needs.

Ready to see the platform in action?

See how AIDocBuilder turns your most complex documents into structured, audit-ready data — using your own documents, in a personalised demo with our team.

Book a DemoContact Sales